Procurement Management Workshop

The 2 day interactive workshop will be conducted using a mixture of practical and theory syndicate sessions followed by group discussion. Delegates are encouraged to email or bring contracts which they are familiar with – which can be discussed in the end before closing of the workshop.

The workshop will enable participants to:

•  Understand the principles of Procurement/Contract management
•  Examine the business environment to foresee how the supplier/contractor may perform
•  Effectively handle claims, variations and disputes
•  Examine the steps involved in Pre-Award, Award and Post Award phase.
•  Lessons learnt and Best Practices.

Day 1
Session -1
Introduction to Contract Management

•  Definition of Contract Management
•  When does Contract Management Commence
•  Relationship between Project Manager & Contracts
•  Four Key Components of Contract Management
  • Setting up the Contract Team
  •  Managing Service Performance
  •  Managing Relationship
  •  Contract Administration

Session -2
Contract/Formation of Contracts

• Contracts
•  Offer or Proposal
•  Rejection of an offer / Counter offer.
•  Acceptance
•  Consideration
•  Essentials of Valid Contract
•  Free Consent
•  Quasi Contracts
•  Performance of Contract
•  Breach Of Contract /Remedies
•  Battle of Forms

Session -3
Rules of Interpretation of Contract

•  How are contracts interpreted
•  Dealing with ambiguity in contracts
•  Importance of priority of documents

Session -4
Contracting Methods

•  Contracting Methods
•  Simplified Methods
•  Formal Competitive Methods
•  Sealed Bidding
•  Key steps in Source Selection
•  Reverse Auction
•  Negotiation with Sole/Single Source

Session -5
Contracting Pricing Arrangements

•  Uncertainty and Risk in contracting
•  Fixed Price Contracts
•  Contract reimbursable Contracts
•  Time and Materials contracts
•  Unit rate Contracts

Session-6
Pre-Contractual Phase: Planning

• Verify the requisition form for goods and services.
•  Verify the statement of work
•  Choose the appropriate procurement instrument
•  Verify the Intellectual Property Considerations
•  Develop the procurement strategy
•  Review the evaluation criteria
•  Develop the solicitation document
•  Determine the appropriate contractor selection methodology
•  Approval of the procurement process
•  Reverse auction
•  E- tendering

Session -7
Contracting phase : Bidding and awarding of contract

•  Types of Tender
•  Solicitation Process
•  Solicit competitive bids
•  Sealed Bidding
•  Two Step Sealed Bidding
•  Respond to inquiries from potential bidders
•  Hold Bidders’ Conferences
•  Negotiations
•  Composition of Tender Committee
•  Conduct Site Visits
•  Evaluate competitive bids
•  Award a contract
•  Debrief unsuccessful bidders

Session -8
Contract management phase: After the contract is awarded

•  Contract Administration
•  Roles and Responsibilities
•  RASCI
•  Kick off Meetings
•  Contract governance
•  Service Level Agreement
•  Variations and Dispute Management
•  Contract Close out
•  Lessons Learn
•  Disputes and Claims.